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TERMS & CONDITIONS

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1. Dates/Time/Location

Market on Court Date: Every third Saturday in June, July, August, and September from 3-8 PM. All vendors must be cleaned up and moved out by 9 PM. The physical address for the 2023 Market on Court will be at the Ellisville Community Bank Park at 201 Jessamine Street, (across from Community Bank) and Court Street. 

Market Hours: 3:00 p.m. through 8:00 p.m. on Saturdays. Vendor load-in time will begin on or around 1:01 pm on market day. All vendors must be set up to sell by 2:50pm and stay the duration of the market, even if all products are sold. No vendors may take down prior to 8pm without manager approval. Failure to comply with these regulations could result in expulsion from the market without refund. 

2. Check-in Requirements

All vendors MUST go through the vendor check-in station in order to be officially checked in and assigned their spot. All vendors must be set up to sell by 2:50 p.m. and stay set up until 8pm, even if you run out of product. No vendors may take down before the market closes without manager approval. Regular vendors who will not be able to attend or will arrive late for any reason must contact Brooke Herrington 601-319-3201 or Danielle Walters 601-344-7689.

 

3. Products to be Sold

Food Items - All processed foods sold to the public must be manufactured in a commercial food processing facility with appropriate permits and licenses. Vendors must adhere to Government approved methods for preparing, storing, handling, and packaging of food products. All prepared foods must exhibit a list of ingredients, given in descending order of predominance by weight, and the name and complete address of the business. "Low risk" prepared foods, which include baked goods, honey, jellies, jams, cider, and sauces may be brought by farmers if the foods contain produce from their farm. Except for these "low risk" items, farmers must utilize an approved commercial food processing facility to sell any prepared foods. 

 

4. Space Allocation Requirements

Vendors will be given adequate space to accommodate vendor tents, tables, and trucks if necessary. No tents larger than 10' x 10' will be allowed without Market approval. 

5. Applications

Applications should be printed out, filled out, mailed into our P.O. box or dropped off at The Coffeehouse at Brookside or filled out through Google Docs. 

6. Civic Organizations Participation

Nonprofit, charitable organizations are welcome at the Market as long as they are approved by market managers. All charitable organizations must fill out an application and be approved by the Market Manager. Any campaign or political booths, although are technically nonprofit, must pay the regular vendor fee. The Market is a public space, not a public forum. Organizations espousing controversial and/or incendiary messages are not allowed (ref rule 10.c). Determination as to acceptability to participate in the Market will be made by the Market Manager. Space will be allocated based on availability and selection criteria as specified by the Market Manager. 

 

7. Vendor Responsibilities

a) Vendors are responsible for calculating their sales tax and turning it into a Market Staff member before they leave the premises. Failure to turn in their sales tax will result in expulsion from the market. 

b) Food shall be clean, wholesome and safe for human consumption and shall be handled, stored, transported and offered for sale in a sanitary manner. 

c) Food products can be cut or opened for displays at the market if properly wrapped but cannot then be sold. Free samples may be given to customers in accordance with county health regulations. Disposable utensils (i.e., napkins, toothpicks, etc.) will be provided and disposed of by the vendor. 

d) Each vendor is responsible for keeping his or her own space clean and attractive and staying within his or her designated area. Failure to maintain space upkeep and cleanliness may result in dismissal from the market. Upon closing of the market, spaces are to be cleaned by the vendor. Vendors are responsible for bringing their own equipment/utensils for clean-up. 

e) Vendors must supply their own sales equipment, tables, chairs, display racks, display signs, bags for customers and money for change. Use of electricity requires prior Market Manager approval. 

f) Vendors should provide a sign posting their name and location of their farm and display a price list. Also, when applicable, vendors must be able to provide proof of license or permit. Signage is subject to the approval of the Market Manager. 

g) Vendors are restricted from attracting attention to items for sale by outcries in a loud or annoying, rude or offending manner. 

h) Vendors are required to truthfully represent their products and operations. The Market in no way guarantees, warrants, or stipulates that any merchandise offered at the market either for sale or sample is organic. The Market requires the certification of "organic" products by the United States Department of Agriculture Organic Certification Program certified by the Mississippi Department of Agriculture. Vendors, who use methods in accordance with these standards but are not certified, may not market their goods as "organic" and must use other terminology. We encourage vendors to communicate their agricultural practices with customers. 

i) Each vendor may set his or her own prices. Prices should be set in keeping with customer satisfaction and consideration of other market vendors. 

j) Each vendor is required to provide scales of demonstrative accuracy and price and sell products in an easily understandable manner: by weight or by the bushel, quart, pint or individual piece. 

k) Vendors will occupy, and attend assigned space until the market closes. A consistently full market is vital to its success and growth. Early pack-up or departure not approved by the Manager may result in dismissal. 

1) Only the market manager can close the market due to inclement weather or any other unforeseen emergency situation. 

m) To the fullest extent allowed by law, each vendor shall indemnify, defend, save, hold harmless, protect and exonerate the Board of Supervisors, its directors, employees, agents, representatives, the Market Manager, the property owner, the City of Ellisville, and the State of Mississippi from and against all claims, demands, liabilities, suits, actions, damages and losses for personal injury, death or property damage, including, without limitation, court costs, investigative fees and attorneys' fees arising out of such vendor's operations on the Board's grounds, and whether caused by the vendor or his agents, employees or subcontractors. Each vendor shall be solely responsible for all costs and/or expenses associated with such defense. 

8. Rights Reserved by the Market Manager

a) Only the Market Manager or designated representative can close the market at any time other than that which is scheduled, except in the case of inclement weather, when vendors exercise their own judgment. 

b) The Market Manager reserves the right to reject a vendor application if, in the Manager's judgment, the goods, merchandise, or participation are not compatible with the overall concept of the market or are inappropriate. 

c) The Manager shall have the authority to oversee and enforce the Market Rules and has the right to refuse a vendor's participation at any time for any reason violating the Market Rules. The Manager may also exercise Due Process for suspension in accordance with the following criteria: 1) adequate verbal notification to the specific vendor by the market manager; 2) written notification of suspension from the Manager based on noncompliance by the vendor to adhere to verbal and written direction; 3) date scheduled to provide vendor the opportunity to address allegations with the Market Board for reinstatement. Decisions for appropriate discipline or notification of permanent suspension will be at the discretion of the Market Board. 

d) The Manager retains the right to immediately deny a vendor the privilege of selling at the market for any of the following reasons: misrepresentation of products, poor quality of products or produce, or disorderly conduct. 

9. Vendor Spotlights

If a Vendor Spotlight is purchased, the details of the business and photographs needed to represent the vendor must be emailed in at least a week before the market. Failure to do so, will result in the vendor spotlight not being posted with no refund issued. Per IRS Non-Profit guidelines, The Ellis Club is unable to advertise any political parties through Vendor Spotlights.

10. Modifications to Rules 

The Market Board reserves the right to revise the Market rules and regulations at any time, but the new rules, with changes highlighted, will be immediately distributed among all interested parties.

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